CALL FOR EXPRESSION OF INTEREST FOR THE ENGAGEMENT OF A TRAVEL AGENCY FOR THE NIGERIA CENTRE FOR DISEASE CONTROL (NCDC)
In delivering on our mandate to lead the preparedness, detection and response to infectious diseases outbreak and public health emergencies, and in compliance with the Public Procurement Act 2007, The Nigeria Centre for Disease Control (NCDC) is desirous of soliciting for Expression of interest or applications to pre-qualify for the engagement of a Travel Agency to facilitate the Rapid Response Teams (RRT) as well as other official trips to control outbreaks and minimize negative effects on the population.
2.0 SCOPE OF WORK
i. The Travel Agency shall always communicate the various travel options and prices of the ticket requested and would receive confirmation from the office of the DG- protocol/Operations unit in written form via email, SMS and/or WhatsApp before the ticket is issued.
ii. The travel agent shall maintain comprehensive records of the following: Name of passengers travelling, PNR, airline name etc.
iii. The travel agent shall ensure timely communication with NCDC focal person at all time.
iv. The travel agent shall prepare invoices and monthly reports/breakdown of activities.
3.0 ELIGIBILITY REQUIREMENTS:
Interested firm/companies are requested to submit the following documents/information with verifiable evidence for assessment/consideration:
a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC)
b) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2021;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2021;
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021;
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2021;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP.
g) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
h) Evidence of IATA (International Air Transport Association) accreditation;
i) Evidence of NCAA (Nigeria Civil Aviation Authority) accreditation;
j) Evidence of registration with National Association of Nigerian Travel Agencies.
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last Three (3) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address.
The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm).
Prospective applicants are to provide us their best offer and respond to this request in a sealed envelope with the name and address written boldly at the back of the envelope not later than 12 noon, Friday, 18th March, 2022 at the following address:
Nigeria Centre for Disease Control, Admin. Headquarters
Plot 801, Ebitu Ukiwe Street,
ATTENTION: The Head (Procurement)
5.0 OPENING OF SUBMISSION
The proposal submitted will be opened immediately after the deadline for submission on Friday, 18th March, 2022 at the Office of the Head (Procurement), Procurement Unit, NCDC Headquarters, Ground floor, in the presence of the applicants or their representatives.
6.0 GENERAL INFORMATION
a. The submission must be in English Language and signed by an official authorized by the applicant;
b. Submission made after the deadline for submission would be returned un-opened;
Procurement Unit, NCDC
25th February, 2022.